The Data Protection Act and Brickish
The Data Protection Act 1998 imposes rules and safeguards on those who hold and process personal data. As a not-for-profit organisation, Brickish is exempt from data protection registration but is subject to the Data Protection Act. In the interests of being open and fair, the association wishes to inform members of the data held and how it is used.
Brickish’s privacy policy is based on one overriding principle: it will not disclose personally identifiable information to third parties, unless it is required to do so by law. All usage of Brickish’s databases, personally identifiable information and website is governed by this policy. All activity carried out under the auspices of Brickish is also governed by this policy so that members’ personal information is protected at all times.
Brickish and its officials may hold some or all of the following data about some or all members:
- Name
- Postal and email addresses
- Telephone numbers
- Join date
The data may be held in electronic or paper form. The data is obtained directly from a member via their application form or by the member updating their own details.
Using Information
In general, Brickish uses information to update members on services offered, to communicate on important issues and to complete business transactions. Specifically, the data is used for informing members about Brickish’s AGM and for news updates about Brickish.
Data may be distributed in paper or electronic form between committee members. Publication on publicly accessible websites may include name and general location, but addresses, contact details and personal background details will be published only with the explicit consent of the person.
Sharing Information
Unless Brickish has permission or is required by law, it will not disclose personally identifiable information to third parties. The data will not be available for commercial marketing purposes.
Opting Out
Brickish provides members with the option to:
- discontinue receiving communications from Brickish
- request removal of personal information from Brickish’s database
- modify and/or update information previously provided
- discontinue receiving services altogether
To exercise any or all of the above options, please submit a request using the contact information below.
Security Precautions
Brickish has security measures in place to protect the loss, misuse, and alteration of information under the Brickish’s control. For example, on the website, member-specified information is used to authenticate the identity of members who are logging into password-protected areas of this site.
Access to the Brickish databases of members is strictly controlled and can only be accessed by Brickish Committee members.
Website
Brickish has structured its website such that, for public areas, a variety of online information and services can be accessed without the need to identify or reveal any personal information. Should a user choose to provide Brickish with any information through which it can be identified (for example, logging into the password-protected members area), this information will only be used to support a relationship with Brickish.
Any use of the Brickish website shall also be in accordance with the Web Site Terms of Service. By accessing and using this website you are deemed to have accepted these Terms. If you do not agree with these terms, the use of this website is prohibited.
IP Address
Brickish uses an IP address to help diagnose problems with its server and to administer its website. IP addresses can also used to gather broad demographic information.
Cookies
A cookie is a small text file that can only be read by the site that places it; in other words, Brickish cannot determine where a user has been browsing or what information has been obtained from other websites based on any other cookies a browser has collected. Cookies are used on this site to verify login information so that there is no need to re-enter your password each time the site is visited.
Discussion Forums
The site provides facilities enabling discussion among Brickish members. Participation in these discussions is of course completely voluntary and is at the member’s own discretion. Any information disclosed in these areas has the potential to become public information because of the nature of the participation process. Caution should therefore be exercised in disclosing any personal information to other participants.
Any use of the Brickish website Discussion Forum shall also be in accordance with the Discussion Forum Terms of Service. In using the Discussion Forum, you agree to be bound by them.
E-mail Lists
European laws will also always be strictly adhered to with regards to informing and allowing users to opt out of receiving unsolicited e-mail or other forms of communication; refer to the Opting Out section above for more information.
Updates to this Statement
Brickish’s privacy policy and practices will be updated as required in response to new technologies, our members changing needs and to comply with UK and EU law. When changes are made, its Privacy Statement will be updated accordingly, and the revision date will be displayed prominently at the bottom of this Statement.
Contacting Us
If a member wishes to opt out of any information or membership relationships, or if he or she has any questions about this privacy statement or the practices of Brickish in general, please see the Contact Us page
This policy was last reviewed in August 2018.