The Data Protection Act and The Brickish Association (“The BA”)
The Data Protection Act 1998 imposes rules and safeguards on those who hold and process personal data. As a not-for-profit organisation, The Brickish Association is exempt from data protection registration but is subject to the Data Protection Act. In the interests of being open and fair, the association wishes to inform members of the data held and how it is used.
The BA and its officials may hold some or all of the following data about some or all members:
- Postal and email addresses
- Telephone numbers
- Offices held
The data may be held in electronic or paper form. The data is obtained directly from a member via their application form or by the member updating their own details.
In general, The BA uses information to update members on services offered, to communicate on important issues and to complete business transactions. Specifically, the data is used for informing members about the association’s AGM and for mailing the association’s newsletter – “The Brick Issue”.
Data may be distributed in paper or electronic form between committee members. Publication on publicly accessible web sites may include name, age, email address and general location; names with offices and photographs may be published, but addresses, contact numbers and personal background details will be published only with the explicit consent of the person.
Unless The BA has permission or is required by law, it will not disclose personally identifiable information to third parties. The data will not be available for commercial marketing purposes.
The BA provides members with the option to:
- discontinue receiving communications from The BA
- request removal of personal information from The BA’s database
- modify and/or update information previously provided
- discontinue receiving services altogether
To exercise any or all of the above options, please submit a request using the contact information below.
The BA has security measures in place to protect the loss, misuse, and alteration of information under the The BA’s control. For example, on the web site, member-specified information is used to authenticate the identity of members who are logging into password-protected areas of this site.
Access to the BA databases of members is strictly controlled and can only be accessed by BA Committee members.
The BA has structured its website such that, for public areas, a variety of online information and services can be accessed without the need to identify or reveal any personal information. Should a user choose to provide The BA with any information through which it can be identified (for example, logging into the password-protected members area), this information will only be used to support a relationship with The BA.
Any use of the Brickish Association website shall also be in accordance with the Web Site Terms of Service. By accessing and using this website you are deemed to have accepted these Terms. If you do not agree with these terms, the use of this website is prohibited.
The BA uses an IP address to help diagnose problems with its server and to administer its website. IP addresses can also used to gather broad demographic information.
A cookie is a small text file that can only be read by the site that places it; in other words, The BA cannot determine where a user has been browsing or what information has been obtained from other websites based on any other cookies a browser has collected. Cookies are used on this site to verify login information so that there is no need to re-enter your password each time the site is visited.
Discussion Forums and Chat Rooms
The site provides facilities enabling discussion among BA members. Participation in these discussions is of course completely voluntary and is at the member’s own discretion. Any information disclosed in these areas has the potential to become public information because of the nature of the participation process. Caution should therefore be exercised in disclosing any personal information to other participants.
Any use of the Brickish Association website Discussion Forum shall also be in accordance with the Discussion Forum Terms of Service. In using the Discussion Forum, you agree to be bound by them.
European laws will also always be strictly adhered to with regards to informing and allowing users to opt out of receiving unsolicited e-mail or other forms of communication; refer to the Opting Out section above for more information.
Updates to this Statement
If a member wishes to opt out of any information or membership relationships, or if he or she has any questions about this privacy statement or the practices of the The BA in general, please see the Contact Us page
This policy was last reviewed in August 2008.